Parron Hall Construct - Project Administrator

Parron Hall is currently seeking a Production Designer for our fast-paced DIRTT interior construction team in sunny San Diego or remote.

Job Status: Exempt
Reports To:

Job Summary:
Responsible for overseeing pre-fab construction projects from the proposal stage through invoicing and coordinating to ensure that all administrative aspects of a project are flawlessly executed

Essential Duties & Responsibilities –

Oversee projects from proposal to completion to ensure that the highest quality and most profitable end result is obtained by coordinating administrative aspects of a pre-fab construction team project

Enter pre-fab construction opportunities into Smartsheets and keep updated with accurate information for all projects and opportunities

Prepare Project Cost forms from team and generate presentations and proposals for clients

Keep track of costing and profit margins for each project

Assist Project Managers in gathering labor quotes and other site information

Assist Project Managers with gathering and verifying required order entry documents

Create, place and track purchase orders

Verify vendor acknowledgements against purchase orders

Resolve and correct any pricing, ship to, fee or product discrepancies with vendors

Generate delivery tickets for installers and track shipments

Assist Project Managers in the scheduling product delivery and installation

Obtain proof of delivery for product shipments and project completion certificates from clients

Address unresolved installation issues in a timely manner

Assist Project Managers with deficiency forms and filing claims, billable and non-billable

Organize and file all necessary documentation in project folder

Review backlog throughout the week to determine any necessary follow-up

Interact closely with manufacturers, installers and customers as needed

Organize team meetings for kick offs, design reviews, pre-order entry meeting and record all action steps

Assist in maintaining the Showroom- ordering samples and keeping sample library up to date as well as storage area inventory

Minimum Qualifications:

Bachelor’s Degree or equivalent experience

Ideally 2+ years of experience working on a construction related team

Skills, Knowledge, and Abilities:

Strong verbal and personal communication

Excellent organizational and interpersonal skills

Highly detail oriented

Demonstrates problem solving and analytical abilities

Team oriented

Self-motivated

Microsoft Office (Word, Excel, Outlook and PowerPoint)

Please send your resume, cover letter, and portfolio (if available) to Gary Laughlin at glaughlin@parronhall.com

Parron Hall is an EEO/AA/Disability/Vets Employer