Parron Hall Construct - Project Administrator

Parron Hall is currently seeking a Production Designer for our fast-paced DIRTT interior construction team in sunny San Diego or remote.

Job Status: Exempt
Reports To:

Job Summary:
Responsible for overseeing pre-fab construction projects from the proposal stage through invoicing and coordinating to ensure that all administrative aspects of a project are flawlessly executed

Essential Duties & Responsibilities –
  • Oversee projects from proposal to completion to ensure that the highest quality and most profitable end result is obtained by coordinating administrative aspects of a pre-fab construction team project
  • Enter pre-fab construction opportunities into Smartsheets and keep updated with accurate information for all projects and opportunities
  • Prepare Project Cost forms from team and generate presentations and proposals for clients
  • Keep track of costing and profit margins for each project
  • Assist Project Managers in gathering labor quotes and other site information
  • Assist Project Managers with gathering and verifying required order entry documents
  • Create, place and track purchase orders
  • Verify vendor acknowledgements against purchase orders
  • Resolve and correct any pricing, ship to, fee or product discrepancies with vendors
  • Generate delivery tickets for installers and track shipments
  • Assist Project Managers in the scheduling product delivery and installation
  • Obtain proof of delivery for product shipments and project completion certificates from clients
  • Address unresolved installation issues in a timely manner
  • Assist Project Managers with deficiency forms and filing claims, billable and non-billable
  • Organize and file all necessary documentation in project folder
  • Review backlog throughout the week to determine any necessary follow-up
  • Interact closely with manufacturers, installers and customers as needed
  • Organize team meetings for kick offs, design reviews, pre-order entry meeting and record all action steps
  • Assist in maintaining the Showroom- ordering samples and keeping sample library up to date as well as storage area inventory

    Minimum Qualifications:
  • Bachelor’s Degree or equivalent experience
  • Ideally 2+ years of experience working on a construction related team

    Skills, Knowledge, and Abilities:
  • Strong verbal and personal communication
  • Excellent organizational and interpersonal skills
  • Highly detail oriented
  • Demonstrates problem solving and analytical abilities
  • Team oriented
  • Self-motivated
  • Microsoft Office (Word, Excel, Outlook and PowerPoint)

    Please send your resume, cover letter, and portfolio (if available) to Gary Laughlin at

    Parron Hall is an EEO/AA/Disability/Vets Employer