Sales Project Coordinator

Keep projects moving. Connect the details. Make a lasting impact.

Are you an organized, detail-oriented professional who loves bringing people and projects together to make things happen?

At Parron Hall, creating inspiring spaces takes more than great design. It takes a dedicated team working together to turn ideas into reality, with every detail thoughtfully coordinated along the way.

For more than 75 years, we've helped organizations transform their environments through innovative solutions, trusted partnerships, and exceptional service.

Now, we're looking for a Sales Project Coordinator who thrives on organization, collaboration, and delivering outstanding customer experiences.

If you're a proactive problem-solver who enjoys keeping projects on track, supporting your teammates, and making a meaningful impact, we'd love to meet you.

Your Opportunity to Make an Impact

As a Sales Project Coordinator, you'll play an essential role in bringing our clients' projects to life.

You'll coordinate the sales order process from initial order entry through delivery, installation support, and final project close-out. Working closely with sales, project management, operations, manufacturers, and clients, you'll help ensure every detail is accurate, every milestone stays on track, and every customer feels supported.

This role combines project coordination, customer service, order management, and creative problem-solving. You'll be a key connection between the people and processes that make successful projects possible.

What You'll Do
Keep projects organized and moving forward
    • Coordinate sales orders from initial entry through delivery, installation support, and final close-out.
    • Review quotations, purchase orders, and project documentation to ensure accuracy and completeness.
    • Track order acknowledgments, shipping schedules, and delivery details to keep projects progressing smoothly.
    • Maintain organized, up-to-date project records and documentation.
Create exceptional customer experiences
    • Serve as a reliable point of communication for customers regarding order status, deliveries, and outstanding items.
    • Respond to questions, provide updates, and help resolve issues with professionalism and care.
    • Coordinate punch list and warranty requests, following through to ensure timely resolution.
    • Help create a seamless experience by keeping customers informed and expectations clear.
Connect teams and coordinate solutions
    • Collaborate with sales, project managers, operations, and manufacturers to support successful project execution.
    • Coordinate with manufacturers on product availability, lead times, shipping, and special order requirements.
    • Support scheduling and work order preparation for deliveries and installations.
    • Help identify and resolve order discrepancies before they affect project timelines.
Support accuracy and operational excellence
    • Assist with product research, pricing, quotations, and technical order information.
    • Review receiving records, work orders, and project documentation to support accurate invoicing.
    • Coordinate order close-out, customer sign-offs, and completion of outstanding project items.
    • Use Parron Hall's CORE operating system and other company tools to maintain accurate information and support efficient workflows.
What You'll Bring

We're looking for a dependable, collaborative professional who takes pride in staying organized, solving problems, and helping others succeed.

You'll be a strong fit if you:
    • Enjoy coordinating multiple projects, deadlines, and details.
    • Have strong organizational skills and a commitment to accuracy.
    • Communicate clearly and professionally with customers, colleagues, and vendors.
    • Take initiative, anticipate needs, and follow through on commitments.
    • Approach challenges with a positive attitude and a solutions-focused mindset.
    • Feel comfortable learning and using business software and order management systems.
    • Thrive in a team environment where collaboration and responsiveness matter.

 

Location: San Diego, CA or Remote

We're welcoming applications from qualified candidates interested in working locally in San Diego or remotely.

Discover Life at Parron Hall

Great work starts with great people. At Parron Hall, you'll be part of a collaborative, supportive team that values creativity, innovation, and helping one another succeed. Want to learn more about our company culture and employee benefits? Visit parronhall.com/careers to discover what it's like to be part of our team.

Why Build Your Career at Parron Hall?

Your work will make a difference. You'll play an important role in creating inspiring environments where people work, learn, heal, and connect.

You'll be part of a collaborative team. You'll work alongside experienced professionals who value teamwork, communication, and helping one another succeed.

Your contributions will matter. Your attention to detail, problem-solving skills, and commitment to customer service will help keep projects moving and clients confident.

You'll have opportunities to grow. You'll gain exposure to commercial interiors, project coordination, sales operations, and the processes that bring complex projects to life.

You'll be part of something established and forward-thinking. With more than 75 years of experience, Parron Hall combines proven expertise with a passion for innovation and creating spaces that help people thrive.

Ready to Make an Impact?

If you're excited about connecting people, coordinating projects, and helping deliver exceptional client experiences, we'd love to hear from you.

Take the next step in your career with Parron Hall.

To apply, please send your resume and cover letter to Thomas Morris at tmorris@parronhall.com. You may also include a portfolio, if available.

Equal Opportunity Employer/Veterans/Disabled